7.2.1.Describe two best practices successfully implemented by the Institution as per NAAC format provided in the Manual.

Best practices are regarded as reliable benchmarks of excellence. The institution adopts various innovative practices, in which the following are the two best practices.

1. Title of the Practice: EXAMINATION AND EVALUATION REFORMS

2. Objectives of the Practice: The conduct of examination and process of evaluation is the centripetal force in ascertaining the performance of a student. Such a system should be thoroughly brainstormed and should be implemented. The system should be designed in such a manner to be foolproof, confidential, transparent, unambiguous, and to match global standards. The institution radically changes its procedure and modalities in the evaluation process of the examination right from the date of autonomy. Moreover, the institution is keen to publish the results in a very short period of time. The reforms in examination should benefit the students in their progression to higher studies and better career path early.

3. The Context: The traditional method of evaluation of students in both formative and summative examinations has several drawbacks which needs to be overcome with necessary technological inclusions in it. Data entry and data processing has to be fully automated in the context of examinations to ensure error free operations. Today's world is highly competitive in nature. Students have to equip themselves in various aspects to face competitive examinations of different nature. Moreover, end-semester examinations(ESE) and periodical internal examinations have to be replaced by assessing the students in a continuous manner which enables them to understand the core contents of their area of study. Delayed result publication shall delay or even nullify the career benefits and progressions of the students which has to be addressed. Security features in grade sheets are very much vital in the context of examination, which needs additional focus in its design.

4. The Practice: Sensitizing the importance of the conduct of examinations and including reforms in it is a salient aspect of an institution in its academic pursuit. Over the years several reforms have been undertaken by the institution to make the examination system more vibrant and to high standards. To quote a few:

  • An exclusive software is available to prepare examination seating allotment by which the students are seated in such a manner to avoid any malpractices.
  • The evaluation procedure is made quick and error-free by the usage of pre-printed OMR sheets encrypted with student’s details annexed to the answer booklet with additional confidentiality embedded.
  • Results are published on the institution website and mobile app within two weeks after the last date of examination
  • OMR based answer sheets for select examinations.
  • Upkeep of the question bank database digitally.
  • Online mark entry for continuous internal assessment(CIA).
  • The evaluation procedure is made quick and error-free by the usage of pre-printed OMR sheets encrypted with student’s details annexed to the answer booklet with additional confidentiality embedded.
  • Students can access their CIA and ESE results on the website.
  • Result analysis reports are generated for CIA and ESE based on programmes and their respective courses.
  • Surveillance systems are installed in all examination halls and in the Controller of Examinations' office.
  • Biometric entry systems are installed in the Controller of Examinations' office for restricted entry.
  • e-Resource based Learning and Evaluation(e-RL) and summative online MCQ examinations are introduced in CIA and ESE respectively for UG Programmes, allowing students to get ready for competitive examinations with greater competence.
  • Both the formative and summative examinations are trifurcated and bifurcated respectively. Formative examinations comprises: Tests (10 marks), e-RL (10 marks) and Assignments (5 marks) for a total of 25 marks. Summative examination comprises: Descriptive examination 50 marks, MCQ examination 25 marks for a total of 75 marks. The institution considers this as a breakthrough in the conduct of examinations and an innovative approach to assess the performance of the students.
  • Remarkable changes are made in the CIA question paper pattern (UG & PG) and Part I, II and III courses for UG programmes in ESE.
  • The question pattern for all postgraduate programmes is modified and the ratio of CIA to ESE is 40:60.
  • Extra credits are given for completing MOOCs.
  • Mug-shot on rainbow-coloured mark statement with 13 security features is used to prevent malpractice.

    To automate the entire examination and evaluation system the institution has the following end-to-end software and hardware support:

  • ELIFA 5.31 MODULE
  • ROVAN IMS 7.0
  • CAMPUS PLANNER
  • DCET–ERL
  • DCET-MCQ
  • iNSIGHT4ES OMR Image Scanner

5. Evidence of Success: The reforms in the examination and evaluation system have brought in many benefits to the students and administrators to a larger extent. The examination procedures and processes have undergone significant IT integrations and reforms which has resulted in the smooth conduct of examinations, early announcement of results, and paperless procedures prioritizing environmental issues. The early announcements of results has benefited the students in their progression to higher studies and a better career path early.

The technological inclusion in all perspectives of examinations has significantly reduced the occurrence of human errors, processing time, and also the occurrences of malpractice. The examination reforms have increased the career benefits of students to get through competitive examinations conducted by several agencies. In this regard, the institution has witnessed a higher number of placements during this assessment period. The students feel comfortable in writing their examinations on a continuous assessment basis by which they become more versatile in their field of study. Also the seating arrangements given to them well in advance in the hall tickets make them stress free by which they move on to the hall hasslefree.

6. Problem Encountered and Resources Required: The institution has not encountered very big issues in incorporating the reforms in the conduct of examination and evaluation. Rarely few problems arise here and there are resolved with timely intervention. Faculty and staff members are to be given orientation to make them aware of new approaches introduced in examinations which involve cost and time. Procurement of equipment and OMR sheets have augmented additional cost but when compared to the benefits it is really negligible. The conduct of ERL and MCQ examinations requires scheduling of computer Labs in a meticulous manner to avoid chaos.

7. Notes: The institution has successfully implemented several reforms in the conduct of examinations and evaluations. By virtue of this, the institution has proven to be an outstanding institution in its vicinity benefiting the students.

1. Title of the Practice: SAPLING PLANTATION

2. Objectives of the Practice: As the institution is situated in a rain shadow geographical location, there is a requisite to establish an eco-friendly/ green campus with a great number of vegetation. Consequently, the institution can achieve the reduction of carbon footprint, nature conservation, and pollution prevention by virtue of this practice. Moreover, the targeted plantation of saplings can enhance urban bird diversity as they offer extensive nesting and foraging sites. This practice is also aimed to instill in the minds of the students to plant saplings,groom nurseries, understand soil conservation, establish biodiversity, become an entrepreneur, etc.

3. The Context: Global warming and climate change are the most complex phenomena, which can be simply addressed by greenlining our mother planet. Trees contribute greatly not only to reduce the global warming/climate change impact but also enable the effective carbon sequestration. Moreover growing trees lead to the maintenance of the equilibrium between various environmental components. Many of the ecological factors such as monsoon cycle, soil carbon, greenhouse gas balance, maintaining plant/ animal diversity, and oxygen production are effectively governed by trees. The key challenge is to educate our society towards the emerging environmental issues and their efficient mitigation strategies. Making our students plant saplings and maintenance against various environmental factors make them socially responsible citizens in addition to their graduation. In addition, a green aesthetic environment creates a pleasant atmosphere for all in the campus to deliver their tasks in a more complacent manner.

4. The Practice: The institution has rigorously planted a huge mount of saplings during this assessment period resulting in a green revolution in the campus. A team of dedicated faculty members from various departments are working hard in creating a network with various government agencies, self help groups, and NGOs to collect plant saplings and maintain them in the in-house mini nursery. Student volunteers have also been regularly engaged to maintain the collected plant saplings in a better manner

Apart from the regular activities towards sapling plantation and maintenance, the institution has organized the following mega events for progressing towards green campus:

  • “One Day One Tree” - Sapling Plantation for 365 days as part of Platinum Jubilee celebrations.
  • Creation of a Miyawaki forest in the institution.
  • Planting 3000 palm seeds in the institution.

One Day One Tree - Sapling Plantation for 365 days: As the part of effective transformation from Environmental Education to Environmental Action, “One Day One Tree - Sapling Plantation for 365 days” scheme effectively integrates students, faculty members, nonteaching supporting staff, alumni, and public. In this regard, the institution has successfully planted saplings from July 15th 2022 to 14th July 2023 including holidays. They are highly encouraged to plant sapling on their birthdays and other important occasions throughout the year. In addition to that, the academic visitors, VIPs, alumni members, industrialists, and other stakeholders have also been encouraged to participate in this mega sapling plantation event.

Creation of Miyawaki Forest: Miyawaki is one of the well known and most efficient ways of tree plantation towards the creation of micro level forest on the undervalued marginal lands. The institution has created a Miyawaki forest in the campus by planting nearly 1000 saplings of 42 different plant species, which are being well maintained by the students.

Planting 3000 Palm Seeds: The palmyra tree, the official tree of the state, is highly revered and has a long history of association with Tamil culture. It has been extensively used for making various domestics products such as but not limited to umbrellas, baskets, mats, hats, etc. Its syrup is used to make jaggery, which creates rural employment and generates significant income. With this perception, the institution has organized a mega event to plant 3000 palm seeds in our campus with the active participation of students, faculty members and nonteaching staff. Palm seeds are gathered from nearby villages and through NGOs. The seeds are growing well.

5. Evidence of Success: The tree planting bloom has been successful, which has transformed the entire campus gloomy and greenish. The biodiversity of the environment has tremendously enhanced by virtue of these three ventures, which enables the identification of new bird species in the campus in recent days. The total ambiance of the institution has remarkably changed, helping both directly and indirectly the smooth progression of teaching and learning. Also, this event effectively utilizes the unused land source of the institution.

Through the One Day One Tree - Sapling Plantation for 365 Days event alone 976 saplings were planted in the campus in a span of one year and they are well maintained by the students and faculty members. It has created a wonderful platform for the students of the Botany Department to explore their study on the various growth parameters associated with the planted trees. The institution has successfully created the Miyawaki forest with more trees which are being maintained regularly. The institution is also witnessing more palm seedlings shooting up in its vicinity.

6. Problem Encountered and Resources Required: The institution has a mind set to handle any challenges regarding the grooming of the saplings. In spite of which some saplings were unable to grow notwithstanding the nature of soil prevalent in the campus. Moreover the climatic conditions can also be attributed as this area is prone to very hot climate. Adding to the woe, watering the plants during semester holidays and long vacations creates haphazard in bringing up the plants. But the institution takes enormous care in making alternative arrangements to overcome this disadvantage by appointing care takers and student volunteers.

Since the campus is more than 140 acres and the number of plants and trees are huge, watering them is a hectic task. However the institution has installed water pipe lines at many strategic points to fulfill the requirements. Sometimes the saplings are to be purchased for a high cost and may not be available in proximity to the institution, which are effectively handled by the institution.

7. Notes: The institution has transformed into a model campus portraying various species of plants attracting the eyes of visitors and to a larger extent SAPLING PLANTATION has exponentially increased the value parameters of the institution.